For MARA-registered migration agents
DHA paperwork, finally not in a folder named “final_v3”.
Subclass-specific checklists, lodgement deadlines, AAT review windows, and a client portal that ends the email-attachment carousel. Built around the way Australian migration practices actually work.
No credit card · cancel anytime · imports from your Excel sheet on day one
Matter #2189
Patel, A. — Subclass 189
- Subclass
- 189 Skilled Independent
- DHA file ref
- EGOM-4421
- Lodged
- 08 Apr 2026
- Decision expected
- 05 Oct 2026
- Bridging visa
- BVA
Right now
- ✕Subclass checklists living in your head and three Word docs
- ✕AAT review windows missed because nobody owned the deadline
- ✕Clients emailing passports to your personal Gmail
- ✕Engagement letters and fee status in a spreadsheet on someone’s desktop
With Caseflow
- ✓Per-subclass checklists shipped on day one
- ✓Decision-due + AAT clocks visible on every matter
- ✓Clients upload from a magic-link portal — no app, no password
- ✓Fees, VAC payments and engagement letter on the case file
Built for the way you actually work
Six features designed for your vertical out of the box — no configuration weekend required.
Visa subclass library
Built-in checklists for 189/190/491, 482/186, 820/801, 309/100, 500, 485, 600 and more. Add your own subclasses too.
Evidence chasing on rails
Document slots per subclass with auto-reminders. Stop chasing AFP checks and Form 80 by hand.
Lodgement + decision clock
Skills assessment, lodgement, AAT review windows tracked as case deadlines — flagged before they bite.
Magic-link client portal
Clients upload from a phone. No new password. No “did you get my email?” at 9pm.
MARN + engagement letter
Tenant-level MARN field, engagement letter on the case file, fees quoted in AUD, all in one place.
AU-first by default
Sydney/Melbourne/Brisbane timezones, AUD pricing, references to DHA / Home Affairs / AAT — not generic CRM jargon.
How it works
Step 1
Enquiry + consultation
Public enquiry form auto-opens a matter. Free 30-minute consultation booked from your calendar. No double-entry.
Step 2
Engagement + evidence
Engagement letter signed, document slots populate by subclass, automated reminders chase missing pieces.
Step 3
Lodgement + decision
Lodged with DHA, decision-due deadline set, RFI handling and grant notice all on the same case file.
Frequently asked
Does it lodge with DHA for me? ▾
No — lodgement happens through your ImmiAccount. We track every required document, deadline, and RFI so nothing’s missing when you do lodge.
Can my clients upload documents themselves? ▾
Yes — every matter has a magic-link portal. Clients open it from a phone, drop passport scans, and you see them on the file immediately.
Is my MARN tracked anywhere? ▾
MARN + expiry sit on the tenant profile and surface in the footer of every client-facing document. You can update it once a year, not on every letter.
What about AAT review timelines? ▾
AAT review is a stage on the visa workflow with its own filing window. Miss-it-and-you’re-out deadlines are flagged like any other case deadline.
Does it replace my immigration practice software? ▾
It replaces the spreadsheet + Word doc + Outlook combination most small practices actually run on. If you’re happy with Migration Manager or LEAP, keep them — this is for the agencies that aren’t.
One tool for the agent + the client + the file.
Start free. Import your existing client list in 5 minutes. Cancel anytime.