For tutoring + coaching centres
Stop running your tutoring centre on spreadsheets and group chats.
Track every student, every session, every package — and renew parents automatically before they churn. One tool, no more Excel.
No credit card · cancel anytime · imports from your Excel sheet on day one
Enrollment #2103
Mia Chen — Year 11 Maths
- Year level
- Year 11
- School
- Brisbane Grammar
- Package
- 20 sessions
- Sessions used
- 14 / 20
- Renewal opens
- 03 Aug 2026
Right now
- ✕Tracking who has how many sessions left in a Google Sheet
- ✕Chasing parents for monthly fees by hand every single time
- ✕Tutors’ payslip math done by hand on the 1st of every month
- ✕Students slipping away unnoticed because attendance lived in one tutor’s head
With Caseflow
- ✓Every student has a package with sessions remaining + auto-renewal
- ✓Recurring invoices land in the parent’s inbox without your intervention
- ✓Tutor commission rolls up automatically from logged session time
- ✓Low-attendance alerts ping the manager before students churn
Built for the way you actually work
Six features designed for your vertical out of the box — no configuration weekend required.
Student progress tracking
Subject, level, target exam, target score, exam date — fields that match how you actually advise students.
Parent + student portals
Separate logins for parents and students. Parents see invoices + reports. Students see homework + schedule.
Packages + session counts
Track sessions remaining, auto-flag when a package is nearly done, auto-send a renewal offer 2 weeks before.
Auto-invoice + reminders
Recurring invoices for monthly packages. Parents pay by card or bank transfer. Overdue reminders go out automatically.
Tutor commission roll-up
Time tracked per tutor, per session. Roll up to a clean payroll report at end of month.
Group + 1:1 sessions
Group classes and 1:1 sessions handled the same way. Attendance, payment, and progress all in one place.
How it works
Step 1
Trial class signup
Parent fills your trial form online → a student enrollment opens with all the details.
Step 2
Active + scheduling
Tutor matched. Sessions scheduled. Progress notes after each lesson. Parents see it through the portal.
Step 3
Renewal + retention
Two weeks before the package ends, auto-renewal email fires. Low-attendance students get flagged for the manager.
Frequently asked
Do my tutors need separate logins? ▾
Yes — each tutor gets a staff login with access only to their assigned students. Privacy + audit trail.
What about parent-teacher reports? ▾
Progress notes live on the student record. Generate a parent report PDF in two clicks at end of term.
Can I do group + 1:1 in the same place? ▾
Yes. Group classes are tracked the same way as 1:1 — different package types, same workflow.
Does it work for test prep (IELTS, SAT, HSC)? ▾
Yes — target exam and target score are first-class fields. Auto-reminders when the exam date is 30 days out.
Centres from 1 tutor to 30. Same simple pricing.
Start free. Import your existing client list in 5 minutes. Cancel anytime.